The Wythe County Board of Supervisors (“WCBOS”) is seeking consulting engineering firms who would provide professional engineering services for design of railroad crossing arms and signals at the intersection of Gator Lane and Kents Lane. Offerors shall provide qualification and experience of designed projects approved by Virginia Department of Transportation and Norfolk Southern Railroad (NS).
The Wythe County Board of Supervisors reserves the right to accept or reject any or all proposals This Request does not commit the Wythe County Board of Supervisors to provide any payment for costs associated with the preparation of proposals submitted in response to this Request for Proposal.
The Wythe County Board of Supervisors will notify the consultant of such decision, revise the scope of services and respective man-hours. The change will be implemented utilizing an additional task order or supplemental agreement based on the contract type.
Requirements: Offerors shall provide:
- Qualification of individual employees having experience with similar projects.
- Similar project experience.
Proposals will be received at the below address on May 23th 2025, by 2 pm.
Wythe County Board of Supervisors
Attn: Stephen Bear, County Administrator
340 South 6th Street
Wytheville, VA 24382
This email address is being protected from spambots. You need JavaScript enabled to view it.
SCOPE
The scope of work shall consist of providing professional engineering services for design of railroad crossing arms and signals at the intersection of Gator Lane and Kents Lane adhering to all state, federal and local regulations and NS guidelines.
This project will be developed utilizing VDOT’s policies and procedures and FHWA’s guidelines.
The Request for Proposal shall be organized in the following order:
- Transmittal letter with Understanding of Scope of Work.
- Response showing similar experience relating to the Scope of Work .
- Present Workload with Department form (RFP template 15Jan29-CPO-LAD-RFP Attachment J).
- Qualifications - Standard Form (SF) 330 Part I – one combined for the project team.
- Qualifications - Standard Form (SF) 330 Part II – one for each firm.
- Team Organization Chart – Section D Standard Form (SF) 330 Part I.
- Full size copies of Commonwealth of Virginia SCC and DPOR supporting registration/licensing documentation for each firm (including that of each pertinent branch office).
- Full size copies of Commonwealth of Virginia DPOR registration certificate for the Key Personnel.
- DBE or SWaM as defined by 49 CFR Part 26 Certification with Virginia Department of Minority Business Enterprise.
- Written Document of the Prime’s commitment to the DBE or SWaM firm to subcontract a portion of the services (the Consultant DBE Goal is 0%)
Please be advised:
- Process for competitive negotiation, Part A.1§ 2.2-4302.2.
- Wythe County assures compliance with Civil Right Act of 1964, Title VI
Related questions or request for Full Request for Proposal should be directed to Johnny Kincer (This email address is being protected from spambots. You need JavaScript enabled to view it.) or 276-223-4512.
GENERAL
Wythe County, Virginia is seeking expressions of interest from consulting engineering firms who wish to be considered to provide professional engineering services for:
Professional Design of a Railroad Crossing Signal with Arms.
Wythe County, Virginia anticipates awarding to a qualified prime consultant firm as a result of this Request for Proposal. The contracts will be negotiated and awarded in accordance with the procedure set forth in the current Manual for the Procurement & Management of Professional Services at the time of advertisement.
Wythe County, Virginia reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal if it is in the best interest of Wythe County, Virginia do so. This Request does not commit Wythe County Virginia to provide any payment for costs associated with the preparation of proposals submitted in response to this Request for Proposal.
Wythe County, Virginia reserves the right to alter the project delivery method at any time during the contract period. Wythe County Virginia will notify the consultant of such decision, revise the scope of services and respective man-hours. The change will be implemented utilizing an additional task order or supplemental agreement based on the contract type.
PROCUREMENT SCHEDULE
- Optional Pre-Proposal Conference – May 9, 2025
- Interviews/Technical Presentations – June 6, 2025
- Final Consultant Selection – June 13, 2025
- Selected Consultant Pre-Award Documents Due – July 1, 2025
- Completed Negotiations Agreement Due – July 15, 2025
- Consultant Contract Signed – July 29, 2025
CONFLICT OF INTEREST:
The change in a project delivery method for this contract may result in a potential conflict of interests for the consultant and any of its team members. As such, the scope of services and their role may be revised and redefined to meet the project need as identified by Wythe County, Virginia. The consultant and its team members may not be allowed to participate in ANY subsequent contracts (design and/or construction) related to this project. The Conflict-of-Interest determination will be made in accordance with the VDOT’s policy. The policy is available at: http://www.virginiadot.org/business/resources/LocDes/IIM-APD-2.pdf