The Virginia Department of Transportation and the Board of Supervisors of Wythe County, in accordance with Section 33.2-331 of the Code of Virginia, will conduct a joint public hearing in the Board Room of the Wythe County Administration Building, 340 South Sixth Street, Wytheville, Virginia 24382 at 6:05 p.m. on May 13, 2025. The purpose of this public hearing is to receive public comment on the proposed Secondary Six-Year Plan for Fiscal Years 2025/26 through 2030/31 in Wythe County and on the Secondary System Construction Budget for Fiscal Year 2025/26. Copies of the proposed Plan and Budget may be reviewed at the Wytheville Residency Office of the Virginia Department of Transportation, located at 2843 Chapman Road, Wytheville, Virginia 24382 or at the Wythe County offices located at 340 South Sixth Street, Wytheville, Virginia 24382.
All projects in the Secondary Six-Year Plan that are eligible for federal funds will be included in the Statewide Transportation Improvement Program (STIP), which documents how Virginia will obligate federal transportation funds.
Persons requiring special assistance to attend and participate in this hearing should contact the Virginia Department of Transportation at (276) 228-2154. Persons wishing to speak at this public hearing should contact the Wythe County Board of Supervisors at (276) 223-4500.
The Wythe County Board of Supervisors (“WCBOS”) is seeking consulting engineering firms who would provide professional engineering services for design of railroad crossing arms and signals at the intersection of Gator Lane and Kents Lane. Offerors shall provide qualification and experience of designed projects approved by Virginia Department of Transportation and Norfolk Southern Railroad (NS).
The Wythe County Board of Supervisors reserves the right to accept or reject any or all proposals This Request does not commit the Wythe County Board of Supervisors to provide any payment for costs associated with the preparation of proposals submitted in response to this Request for Proposal.
The Wythe County Board of Supervisors will notify the consultant of such decision, revise the scope of services and respective man-hours. The change will be implemented utilizing an additional task order or supplemental agreement based on the contract type.
Requirements: Offerors shall provide:
- Qualification of individual employees having experience with similar projects.
- Similar project experience.
Proposals will be received at the below address on May 23th 2025, by 2 pm.
Wythe County Board of Supervisors
Attn: Stephen Bear, County Administrator
340 South 6th Street
Wytheville, VA 24382
sdbear@wytheco.org
SCOPE
The scope of work shall consist of providing professional engineering services for design of railroad crossing arms and signals at the intersection of Gator Lane and Kents Lane adhering to all state, federal and local regulations and NS guidelines.
This project will be developed utilizing VDOT’s policies and procedures and FHWA’s guidelines.
The Request for Proposal shall be organized in the following order:
- Transmittal letter with Understanding of Scope of Work.
- Response showing similar experience relating to the Scope of Work .
- Present Workload with Department form (RFP template 15Jan29-CPO-LAD-RFP Attachment J).
- Qualifications - Standard Form (SF) 330 Part I – one combined for the project team.
- Qualifications - Standard Form (SF) 330 Part II – one for each firm.
- Team Organization Chart – Section D Standard Form (SF) 330 Part I.
- Full size copies of Commonwealth of Virginia SCC and DPOR supporting registration/licensing documentation for each firm (including that of each pertinent branch office).
- Full size copies of Commonwealth of Virginia DPOR registration certificate for the Key Personnel.
- DBE or SWaM as defined by 49 CFR Part 26 Certification with Virginia Department of Minority Business Enterprise.
- Written Document of the Prime’s commitment to the DBE or SWaM firm to subcontract a portion of the services (the Consultant DBE Goal is 0%)
Please be advised:
- Process for competitive negotiation, Part A.1§ 2.2-4302.2.
- Wythe County assures compliance with Civil Right Act of 1964, Title VI
Related questions or request for Full Request for Proposal should be directed to Johnny Kincer (jdkincer@wytheco.org) or 276-223-4512.
GENERAL
Wythe County, Virginia is seeking expressions of interest from consulting engineering firms who wish to be considered to provide professional engineering services for:
Professional Design of a Railroad Crossing Signal with Arms.
Wythe County, Virginia anticipates awarding to a qualified prime consultant firm as a result of this Request for Proposal. The contracts will be negotiated and awarded in accordance with the procedure set forth in the current Manual for the Procurement & Management of Professional Services at the time of advertisement.
Wythe County, Virginia reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with any qualified firm or to modify or cancel in part or in its entirety the Request for Proposal if it is in the best interest of Wythe County, Virginia do so. This Request does not commit Wythe County Virginia to provide any payment for costs associated with the preparation of proposals submitted in response to this Request for Proposal.
Wythe County, Virginia reserves the right to alter the project delivery method at any time during the contract period. Wythe County Virginia will notify the consultant of such decision, revise the scope of services and respective man-hours. The change will be implemented utilizing an additional task order or supplemental agreement based on the contract type.
PROCUREMENT SCHEDULE
- Optional Pre-Proposal Conference – May 9, 2025
- Interviews/Technical Presentations – June 6, 2025
- Final Consultant Selection – June 13, 2025
- Selected Consultant Pre-Award Documents Due – July 1, 2025
- Completed Negotiations Agreement Due – July 15, 2025
- Consultant Contract Signed – July 29, 2025
CONFLICT OF INTEREST:
The change in a project delivery method for this contract may result in a potential conflict of interests for the consultant and any of its team members. As such, the scope of services and their role may be revised and redefined to meet the project need as identified by Wythe County, Virginia. The consultant and its team members may not be allowed to participate in ANY subsequent contracts (design and/or construction) related to this project. The Conflict-of-Interest determination will be made in accordance with the VDOT’s policy. The policy is available at: http://www.virginiadot.org/business/resources/LocDes/IIM-APD-2.pdf
Wythe County, hereinafter referred to as the Owner, invites qualified contractors to submit sealed bids for Wythe County Circuit Court Roof Recovery - Phase II according to Bidding Documents prepared by ZMM, Inc. Architects and Engineers. Sealed bids will be received at the offices of the Owner, 340 South Sixth Street, Wytheville, VA 24382, until 3:30 p.m., local time, on April 24, 2025 at which time and place the bids will be publicly opened and read. Electronic bids may be submitted online at www.eva.virginia.gov but one single hard copy must be received by the given deadline.
The contract type for this project will be a Lump-Sum Single-Prime Contract.
A pre-bid conference will be held at 10:00 a.m. local time, on April 10, 2025 at the offices of the Owner. A tour of the building will follow immediately after. Attendance at pre-bid conference is mandatory for prime contract bidders only.
Bidding Documents can be obtained by one of the following methods:
- Prime Contract Bidders only may contact ZMM, Inc. Architects and Engineers Attn: Greg Goetz; ggoetz@zmm.com and request information to access the firm’s online ShareFile site for the Wythe County Circuit Court Roof Recovery - Phase II Once access is gained, Contractors can download Bidding Documents in the form of PDF files at no charge. Requests for access to documents must be made by email, and those requests received through mail, fax transmission, or other online communications will not receive a response.
- Hard Copies may be obtained from Charleston Blueprint (304-343-1063) by General Contractors, Subcontractors, material suppliers and dealers by paying the actual cost of printing, binding and mailing; however such cost is not refundable.
Bidding documents may be examined at Viewing Depositories listed in the Bidding Documents.
Each bid shall be accompanied by a bid bond, made payable to the Owner, in the amount of five percent (5%) of the base bid, in accordance with the Instructions to Bidders.
Bidders are required under Title 54.1, Chapter 11, Code of Virginia (1950), as amended, to be licensed as a "Class A Contractor" before submitting a bid of one hundred twenty thousand ($120,000) dollars or more; or to be licensed as a "Class B Contractor" before submitting a bid of ten thousand ($10,000) dollars or more but less than one hundred twenty thousand ($120,000) dollars; or be licensed as a "Class C Contractor" before submitting a bid of no more than ten thousand dollars ($10,000).
Each Bidder will be required to give their State Registration Number on their proposal. All non-resident contractors and subcontractors bidding the work described herein shall register with the Department of Labor and Industry under the provisions of Section 40.1-30 of the Code of Virginia.
The Owner reserves the right to reject any or all bids, the right to waive minor informalities and procedures in bidding, and the right to withhold final award of contract for 60 days after opening bids.
The bidder to whom the contract is awarded shall execute and deliver to the Owner within 10 days after the award, and before signing the contract, a Performance Bond and Payment Bond utilizing the bond forms bound in the Project Manual each in a penal sum equal to at least the contract sum and the cost of such bonds shall be included in the bid.
The Board of Supervisors of the County of Wythe, Virginia requests independent certified public accountants to submit proposals to enter into a term contract to perform a financial audit and prepare an annual cost allocation plan for the fiscal years ending June 30, 2025 through 2029. A full scope of work may be found at this LINK.
Specific inquiries regarding the Request for Proposals shall be directed to Stephen D. Bear, County Administrator, at (276) 223-4500. Electronic submissions may be emailed to sdbear@wytheco.org. Hard copies may be mailed to the attention of Stephen D. Bear, County Administrator, 290 South Sixth Street, Suite 350, Wytheville, VA 24382 and marked “Proposal for Audit Services.” The deadline for submissions is Thursday, April 17, 2025, at 2:00 p.m. Proposals received after this time and date shall be returned unopened.